PO-to-Delivery Matching & Supply Flow Verification
Visibility tells you where a shipment is. ActionAI tells you whether what arrived matches what was ordered and what was documented.
85%
Faster matching
99.6%
Document accuracy
<4 wks
Time to deploy
01
The Problem
The Challenge
Short shipments go undetected until inventory counts reveal shortages weeks later. Receiving discrepancies surface during month-end reconciliation instead of at the dock. Visibility platforms track shipment location but do not verify whether documents match, substitutions are authorized, or deliveries align with what was ordered.
02
How It Works
How ActionAI Solves It
ActionAI matches purchase orders against packing lists, receiving records, and delivery confirmations across procurement, WMS, and finance systems. Discrepancies are identified immediately, with explanations of what is missing, which substitutions lack authorization, and which records do not align. Vendor performance data is captured with each transaction, creating a record for contract evaluation.
03
The Outcome
Key Capabilities
Your team identifies short shipments and unauthorized substitutions at the dock instead of during inventory counts. Vendor performance data provides a consistent record for supplier evaluation and negotiations.
Results that speak for themselves
85%
Automation rate
POs matched to delivery docs automatically
99.6%
Per-field accuracy
Every line item verified
15x
Per-field accuracy
Compared to manual verification
Manufacturing & Supply Chain
Manufacturing is a paper trail from incoming inspection to the customer dock: when a supplier's certificate of analysis doesn't cover the lot you actually received, contamination travels downstream with the shipment. One incomplete quality record at audit time gets the ISO 9001 certificate pulled, which closes regulated markets before you can replace the auditor. Ground truth is whatever the spec says on the day the work runs: the current drawing revision, not the one taped to the wall last year. ActionAI scores every automated verification against the spec in revision control, and high-confidence checks release without a reviewer touching them. Below threshold, ExEx (Explainable Exceptions) pulls the lot off the line and routes it to QA with the failed check and spec drawing attached, so the QA engineer opens the case knowing what to verify.
Related Use Cases
Frequently asked questions
Yes. RAK Ceramics — a $6B global manufacturer — runs invoice processing and procurement audit on ActionAI, on SAP, saving 18,000+ hours a year at 99.8% accuracy with a 15x efficiency gain. The same reliability stack extends to quality auditing and supply chain documentation.
It comes out of the automated flow and goes to QA, procurement, or the line supervisor for review. The failed check travels with it, along with whichever spec or document the automation was scoring against.
No. RAK Ceramics runs ActionAI on top of SAP without replacement, and the same connection model works for any ERP or MES — via API or data export.
SOC2 compliant, deployed in cloud, VPC, or on-premises. After a 1-2 hour scoping call and a custom POC on your data, a free pilot runs live in days to weeks.
Every decision runs against the ground truth that's live at the moment of the check. When a spec is updated, new work is scored against the current version, not a cached copy.